Human Resources Compliance Consulting and Best Practices Assessments

An HR assessment can help ensure your human resources function is complete, efficient and meets compliance standards. An assessment identifies gaps and opportunities for improvement related to your processes, policies and overall HR practices.

Gallagher conducts hundreds of HR assessments for organizations of all sizes, industries and locations.

Areas we review and assess include:

We meet with clients to present results and provide a customized report outlining the findings and recommended mitigation.

An employee handbook provides clearly established guidelines designed to ensure consistency in practice and limit your organization's liability. Our experienced team has created and updated hundreds of employee manuals for organizations of varying sizes, locations and industries. We can craft a handbook for your organization that reflects your company culture while meeting all federal, state and local compliance standards.

You'll receive a state-compliant electronic employee handbook in both Word and PDF format. We also offer an employee handbook maintenance subscription, which includes a bi-yearly review and update of your employee manual.

Gallagher offers special packaging and discounts on this service for qualifying non-profits.

We design in-person and remote anti-harassment training workshops to increase awareness of workplace harassment, prevent incidents, change workplace culture, influence behaviors and educate attendees on how to respond to harassment in their workplaces.

Our team can customize workshops to fit your organization's needs and meet all individual state compliance standards, including the requirements set forth by individual states and municipalities.

Sessions blend lecture, discussion and workshop activities. Topics include:

• Federal, state and local laws and how they impact the workplace
• Recognizing harassment
• Responding to harassment, whether the victim, bystander or individual performing the complaint intake
• Retaliation and protection for those who report harassment and / or cooperate with an investigation
• Building and promoting a healthy workplace culture
• Corporate and managerial responsibilities, including individual liabilities
• And more

Offered both in person and virtually, Gallagher's library of more than 50 training programs speak directly to your unique organizational culture, values and challenges. Whether you're seeking anti-harassment, inclusivity and diversity, or professional development or leadership training, we design our curriculum and delivery formats to change behaviors, improve performance and positively influence workplace cultures.

Gallagher can conduct a comprehensive review of your organization's Form I-9 collection and storage practices. We further provide remediation to address any issues identified during the audit.

Form I-9 audits include:

• Version of Form I-9 in current use/circulation
• Use of E-Verify (where applicable)
• Quantities and categories of collected employee documentation
• Form I-9 presence verification for each current employee
• Storage practices, including location of I-9 forms in conjunction with other employee documents
• Missing information, including signatures and form content

The ACA requires employers with 50 or more full-time equivalents to provide medical benefits to eligible employees within certain design and pricing parameters.

If your organization employs more than 50 full-time people, serves as a federal contractor or is self-insured, you must submit 1095 and 1094 forms to the IRS.

If you offer health insurance to your ACA full-time employees and the contribution amount doesn't meet certain income thresholds — which change yearly — your organization could be subject to IRS penalties under the healthcare law's employer shared responsibility provisions.

The penalty per employee offered unaffordable coverage tops more than $4,000 annually and rises each year. Companies with variable wages and seasonal employees are particularly vulnerable.

ACA compliance audits and assessments

Gallagher's seasoned consultants help ensure that your organization appropriately administers benefits to employees while meeting ACA compliance standards.

Our team can help you establish an ACA strategy and audit current practices, address gaps and prepare and file Forms 1094/1095 to the IRS.

Our comprehensive ACA audit includes:

• Employer classification and current employee benefit plan review
• Minimum essential coverage (MEC) assessment, including compliance with the affordability requirement
• Calculations to determine which requirements are applicable to your business
• Analysis of compliance levels reached for the current year, including projected penalties and recommended corrective actions
• Coordination with unions

ACA reporting services: IRS Form 1094/1095 preparation and filing

To accurately prepare Forms 1094 and 1095, organizations must complete complex monthly calculations of benefits and employee data. However, small- and mid-size businesses often lack the expertise, tools and time to meet these requirements.

Our team can prepare and file IRS Forms 1094 and 1095 on your behalf. We distribute Form 1095 to all eligible recipients and then submit Forms 1094/1095 to the Internal Revenue Service.

Gallagher ACA reporting services include:

• Data collection kit customized for your organization
• Project plan and timeline to meet IRS deadlines
• Audit of data and verification that coverage met affordability requirements and offered to employees during eligible periods
• Preparation and submission of all required Forms 1094/1095 to the IRS and state agencies as needed

Benefit from customized service and affordable pricing, providing exactly what you need and nothing you don't. Let us navigate the complexities of the ACA so you can focus on your business.