Paying employees correctly and on time is among the most critical responsibilities of any employer. But day-to-day challenges can complicate payroll administration and management:
- Payroll staff may struggle during hectic periods to manage workloads and deadlines.
- The absence of experienced staff for vacation or job changes may create an immediate shortage of cross-trained individuals.
- Meeting payroll compliance guidelines across multiple states for hybrid and remote teams may cause challenges.
Fractional payroll support
Gallagher's fractional payroll outsourcing services provide the support and expertise you need to overcome any payroll challenge, using the payroll management system of your choice.
Managed payroll services
Gallagher can manage your entire payroll function using your current payroll technology platform. Our team brings extensive experience using more than 30 payroll technology platforms, so we can work with your vendor.
We deliver short- or long-term payroll support to meet your needs proactively or reactively, when you need us. Our back-up and escalation processes mean you can leave the payroll to us and focus on the core needs of your business.
Senior-level payroll escalation support
No matter how sophisticated or robust your payroll function, we can provide advice, guidance and support — on-demand. Our dedicated consultant can identify and fill critical payroll gaps and serve as an escalation point when you need it.
Interim "emergency" payroll services
Payroll disruptions can be stressful and leave your organization scrambling to pay employees correctly and on time. Whether your payroll gap is planned or unplanned, our team can step in with short-term support to process your payroll.
We've built layers of backup and redundancy to ensure your employees receive their pay correctly, no matter what.
Payroll procedural audits
An audit of your payroll processes, controls and procedures can enhance effectiveness, compliance, efficiency and completeness of your payroll function.
We have conducted hundreds of payroll audits involving more than 20 payroll technology platforms. We look for ways to enhance and improve your process, with an eye toward catching risks and streamlining the function.
Payroll tax compliance
Human as well as system errors can cause mistakes in tax configuration and withholding. Maintaining payroll tax obligations is paramount to avoid compliance issues, and to ensure employees receive pay accurately and on time.
Payroll tax compliance involves proactively configuring and maintaining the payroll system process and workflows to guarantee compliance with federal, state and local payroll tax regulations. This process includes income, unemployment insurance and ancillary tax types, such as mandated paid family leave, Social Security tax and more. Gallagher can operate as an extension of your team to ensure seamless collaboration with compliance.
State tax registrations
As your organization adds locations or employs people in new areas, our team can manage all associated state and local tax registrations on your behalf. We determine the specific jurisdictions for new registration, compile the necessary data, prepare the application, secure tax IDs, track the status and deliver reports and data back to your payroll platform.
Payroll and HR technology implementation and optimization
System optimization audits
While payroll and HR technology systems offer seemingly endless capabilities, many organizations use only a fraction of available functions. Regardless of which system you use, our team can identify areas for enhancement and integration, streamline processes and assess how effectively your team is using the system.
Technology implementation and optimization
Changing payroll and HR technology solutions, adding ancillary products or optimizing systems you have already can be time-consuming and frustrating.
We work with more than 30 payroll and HR technology vendors and products. Our team has helped hundreds of clients launch or fix their systems to ensure the platform is complete and efficient.
PEO exit services
When it makes sense to move your HR processes in-house or outsource them to an experienced partner, Gallagher can help. We can untangle your processes from your professional employer organization (PEO) by doing the heavy lifting. Your Gallagher team can manage each critical step in the PEO transition process to minimize disruptions and save you hundreds of hours of admin work.
Bringing deep experience in HR and payroll systems, we help identify and implement new vendors and technology. You never pay a finder's fee, because our focus is on creating the right setup for you.
The PEO transition process may include:
- Assessing the current solution and developing a customized project plan
- Sourcing new payroll technology vendors and administering the implementation of new systems
- Identifying benefit brokers and selecting and designing a new benefit package
- Creating systems and processes tied to federal and state employer filings and registrations
- Developing and rolling out employee communications and new documentation for all employees
- Reviewing all location-based compliance requirements and updating policies and practices to ensure compliance
- Migrating data from the PEO to each new vendor
Outsourced payroll services and payroll technology consulting summary
- Managed payroll services including disbursements, tax filing and more for short- or long-term needs
- Interim "emergency" payroll services to support your emergent payroll needs
- Payroll procedural audit services to assess the level of effectiveness, efficiency and completeness within your organization's overall payroll function
- Payroll tax compliance guidance to address payroll regulations across states
- Payroll technology implementation and management to launch, optimize and test systems reliably and confidentially
- Payroll technology expertise across more than 30 payroll technology providers
- PEO exit services to handle the heavy lifting, managing each critical step in the transition process to minimize HR disruption