15 Tips to Improve Cyber Safety in a Small Business

The cost of a cyber security breach for a small business is increasing. In the 2021‒2022 financial year the average cost per cyber crime reported to the Australian Cyber Security Centre (ACSC) rose to over $39,000 for small businesses. For medium sized businesses the estimate was more than double: $88,000 — and that's without factoring in downtime, reputational damage, data loss and the need to redo work.

Without substantial budgets to improve cyber security tech, what can small to medium sized businesses do to improve cyber security?

To help small to medium sized businesses defend themselves against common cyber threats the ACSC provides essential and practical information in the Small Business Security Guide¹. This includes 15 simple and inexpensive measures businesses can adopt right now to improve their cyber safety and security.

15 simple tips for improving SME cyber safety and security

Secure your business systems accounts

1. Start by securing your business system's accounts by turning on multifactor authentication (user name plus password) or requiring a second form of identification such as using a code sent to your phone. This adds an extra layer of security.
2. Always use strong and unique passwords or, even better, pass phrases of four or more random words. These are more unpredictable than a simple password. Have trouble remembering? Try using a password manager that stores and generates unique passwords for each account. These services are available online.
3. Shared accounts can be a convenient way to collaborate but they also pose a security risk. When multiple staff are using the same account it can be hard to track activity back to a specific employee and even harder to track cyber criminals breaking in, so avoid shared accounts wherever possible and create individual accounts instead.
4. Access controls are also essential to maintaining visibility over systems security. Limit employee access to sensitive data and systems and allow only the access they need to perform their jobs.

Protect systems and information from cyber threats

5. Keeping your software up to date is another protection that's easy to achieve. Make sure your staff regularly update all software and applications to the latest versions and apply patches as they become available. This reduces the chances of a cyber criminal using known vulnerabilities and weaknesses to run malware or hack your devices.
6. Backing up your information/data is crucial if you do sustain a cyber attack, and gives you greater ability to recover from a ransomware attack or other disaster that results in data loss. Make sure you regularly back up all important data and store your backups in a secure location.
7. Security software, such as antivirus and ransomware protection, is another key action in protecting your business. Having well-regarded security software or antivirus protection running on all your devices helps prevent malware and other cyber threats from infecting your systems.

Network security measures

8. Secure your network, including servers and routers, as well as your servers. Start by using a strong pass phrase or multifactor authentication, but it's also worth asking an IT professional for more advice. You may want to consider migrating to online or secure cloud services that offer built-in security instead of managing your own.
9. Secure your website by regularly updating your content management system and plugins, use multifactor authentication or a strong password for your website's logon and back up your website regularly to keep it protected against potential vulnerabilities.

Protect your business's data

10. Reset devices when upgrading when you're getting rid of old devices make sure you wipe them clean of all data first to prevent sensitive information falling into the wrong hands.
11. Keep devices locked and secure as your business data is one of your most valuable assets. When you're not using your devices, prevent unauthorised access to your data by ensuring they are locked with a pass phrase, biometric or a PIN, with automatic settings to switch this on.
12. Store your business data in a central location that is secure, and regularly back up data to prevent loss.

Be prepared for an attempted cyber attack

13. Cyber education for business owners and employees: set aside time for cyber security training so your employees understand the importance of strong pass phases, software updates and data backups. Urge them to be vigilant always when opening emails, clicking links or downloading attachments.
14. Make an emergency plan in case of a cyber attack or similar risk. Essentials to include: recovering data, restoring systems and communicating with staff and customers. Your employees also need to be familiar with the emergency plan and how to report an incident. Testing your emergency plan in a safe environment helps identify gaps or weaknesses.
15. Stay informed: consider becoming an ACSC partner to receive the latest advice and timely insights from cyber experts. Report suspicious incidents to ACSC Report Cyber.

How Gallagher can help

Be aware that most business liability policies exclude cover for cyber liability. That's another reason why you should consider a separate cyber insurance policy that covers your risk exposures and includes costs such as business interruption, legal expenses and data recovery.

In addition to cyber insurance protection and advice Gallagher offers expertise, advice and resources for building business resilience to withstand cyber security incidents.

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Source

¹Small Business Cyber Security Guide, ASCS, 16 Jun 2023